12 Aug Federal Register :: Remote Document Examination for Form I-9, Employment Eligibility Verification: Request for Public Input

These requirements apply to all staff and student employees including contract covered, classified non-union, and professional staff, Hall Health physicians, and Intercollegiate Athletics contract employees. Certain individuals who have a contingent worker relationship with the UW and stipend recipients complete the Form I-9 because those individuals may move into a UW paid position and would, therefore, need an I-9 on file. The employer’s representative must complete this section using original documents.

If the employee has aChange Job event for a new departmentor has anAdd Job event, a new Form I-9 is required to be completed as a business process in Workday. Make sure to attach one of the employee-provided acceptable documents that have a photo to Section 2 in Workday. Have an individual age 18 years or older acting as a representative of the University inspect the employee’s verification documents from the Acceptable documents listand sign and date the paper Form I-9. Do not attach support documents (I-20, I-94, DS-2019, etc.) to the Form I-9 in Workday. These and other support documents, except the social security card, are uploaded to the Personal Documents section in Workday, where the category I-9 Documents is selected. It is understood that the instructions provided by USCIS for Form I-9 processing may differ from the guidance for the Form I-9 business processes we are providing here.

Form I-9

This is especially true when it comes to the field of workplace immigration documentation, an area that has seen dramatic developments over the past 12 months and is likely to see further significant evolution in the year ahead. Here are the top five I-9 and E-Verify updates from the past year that employers should know about as we move forward into the new year, and a glimpse into what you can expect in 2023. This process allows employees to complete Section 1 on their own before meeting with the department’s HR Contact or Form I-9 processor to complete Section 2 of the Form I-9.

If you are working remotely outside of the state of Connecticut, please see instructions on completing a Paper Form I-9. Automatically review your I-9s for errors, help streamline corrections, and even purge I-9s that haven’t met retention requirements. Section 2 and 3 completers can attach documents faster with guided prompts and mobile document upload capabilities. I had a Department of Homeland Security audit, and it was so much easier with the resources provided by I-9 Management. Every Form I-9 represents a journey, starting before Day 1 on the job to after employment ends.

Form I-9 Reverification for Current Employees

The university currently offers regional I-9 Centers where faculty, staff, and temporary employees complete the I-9 process. The centers are co-located with MCard offices in each of the major Ann Arbor campus areas. Visit the Shared Services Centerwebsite for information about center locations and hours. Newly hired and rehired employees to the university must complete Section 1 of the I-9 Form on or before the first day of employment.

• The employer must complete, approve, and E-verify Section 2 within three business days of employee’s start date.
• The President of the United States issues other types of documents, including but not limited to; memoranda, notices, determinations, letters, messages, and orders.
• The OFR/GPO partnership is committed to presenting accurate and reliable regulatory information on FederalRegister.gov with the objective of establishing the XML-based Federal Register as an ACFR-sanctioned publication in the future.
• Use an extensive local network of authorized I-9 completers to support remote employees with Section 2 and 3 completion of Form I-9.
• F-1 and J-1 students and scholars will require an additional letter from the Duke Visa Services Office to request this number from the Social Security Administration.
• This repetition of headings to form internal navigation links has no substantive legal effect.

The Remote I-9 Verification process, “I-9 Anywhere,” is available for verifications and reverifications for new hires, rehires, and current employees. This service connects individuals to in-person service centers across the United States and is intended to be used by employees that do not live locally and are unable come to the Pittsburgh campus to complete their I-9.

The Daily Journal of the United States Government

Section 3, which is used only occasionally, likely will become a supplement, to be used only as needed for rehires, name changes, and updating of expiring work authorization documents. As we say goodbye to 2022 and set course for 2023, it’s a good time to reflect on changes that have occurred in the past year – and changes we expect to occur in the new year.

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States.

Form I-9 Retention Calculator

Accept the first valid document or combination of documents presented. I-9 Partners will click the trigger in Workday to launch a new form I-9 as part of Onboarding and will NOT proceed with Section 3. Do not submit Form I-9 Section 2 without a social security number . The first thing that I-9 Partner must do is review the information entered by the employee in Section 1. If there are any issues, Section 1 should be returned to the employee to correct. Must be submitted NO LATER than the first day of work for pay , but may be submitted as early as 45 days prior to the hire date. SeeAuditing I-9s in Workday – WPOfor information about how to interpret alerts and utilize reports in Workday when processing Form I-9s.

Victims may obtain various types of relief including job relief and back pay. U.S. https://www.bookstime.com/ who have lost their social security card can apply for a duplicate at the Social Security Administration.

Service Units

Complexity regarding I-9 form I-9s can exist at all points, but our I-9 verification management solution can help you take better control of your I-9 process. Manage Form I-9 at each stage with an online I-9 management service that helps make I-9 compliance even easier.